If you export and/or import more than a certain value of goods within the EU, you will have to report your trade flows (Intrastat system - summary).
The thresholds above which you must report are set by each EU country - there are separate thresholds (that might differ) for exports (dispatches) and imports (arrivals).
If you reach the threshold in the middle of a year (for instance in July), you will have to report your trade flows from the following month (August in our example).
Who has to report?
Businesses and private individuals registered for VAT (taxable persons) dispatching and/or receiving goods, once the dispatches and/or arrivals exceed the set threshold.
You may ask a specialised company to report on your behalf, but it will still be your responsibility to provide the requested data.
When do you have to report?
- at least once every month on your trade flows for the previous month
- the deadline for submission is set by the relevant national authority.
Which trade flows must be reported?
Physical movements of goods from one EU country to another.
Certain trade flows (such as services) are exempt from the data reporting requirement under Intrastat.
What data to report?
Your monthly reports should include the following:
- your VAT-number
- the period you are reporting on
- the direction of the trade flow: dispatch or arrival of goods
- the 8-digit product code (CN8)
- the code of the EU country of consignment/destination
- the value of the goods - excluding VAT and excise duties
- the quantity of goods in net mass (minus the weight of the packaging)
- the unit of measurement (for example kilogram, litre, item)
- nature of the transaction (e.g. goods sent for further processing).
You may also be required to provide additional information such as terms of delivery of the products (e.g. DAT - ‘delivered at terminal’: when the seller of the products pays all transport costs and bears all risks until the products are unloaded at an agreed terminal) or the mode of transport.
Dig deeper, country by country: