Last checked 14/03/2018
E-procurement simplifies the entire public tendering cycle making it more efficient, transparent and improving access to market opportunities for businesses.
The transition to E-procurement should be completed before October 2018. By then you will be able to submit your bids electronically to all contracting authorities in the EU. There are digital tools already available that simplify your access to public tenders:
The European Single Procurement Document (ESPD) - Apply with reduced paperwork
The European Single Procurement Document (ESPD) allows you to declare your business' financial status, abilities and suitability for a public procurement procedure (e.g. you paid taxes, have sufficient financial standing or you have no criminal record). ESPD has been mandatory since April 2016. It can be used in paper form, or as an electronic service (eESPD), where available:
Using the service (eESPD)
You can fill out the online form and submit it electronically with your tender. Application with a paper form is also possible until 18 April 2018. You no longer need to submit actual documents when applying with the ESPD. Only the winners of the tender will have to provide documents as proof.
For now the European Commission provides a free eESPD service for contracting authorities and economic operators alike. In the future the EU member states are expected to implement this service at national level.
Bidders may be excluded from a procedure or be subject to prosecution if the information in the ESPD is seriously misrepresented, withheld or cannot be complemented with supporting documents.
E-Certis - Shed light on certification requirements across EU countries
The ESPD online service is also integrated with e-Certis, a mapping tool that helps you identify and compare different certificates requested in EU public tenders.
Using the service
To search within the e-Certis database simply enter the description of the document you are looking for and then select the relevant country. The search function is supported in all EU languages.
The information contained in the database is provided by national authorities and is updated regularly.
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