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Sending your Europass CV to EURES
Data Protection Information for Jobseekers
EURES helps and supports jobseekers to find jobs and employers to find suitable candidates across Europe. You can send your Europass CV to EURES where it can be viewed by employers. Read the information below to learn more about this process. After you share your Europass CV with EURES you can delete or update the CV at any time.
EURES is a network of employment services covering all EU countries as well as Iceland, Liechtenstein, Norway, Switzerland and the United Kingdom. Transmitting your CV to EURES will allow EURES to enable European employers to find and view your CV and match it against their job vacancies.
Transmitting your CV to the EURES portal involves processing of personal information. This processing needs to comply with:
- Regulation (EU) 2018/1725, which is applicable to processing of personal data by European institutions and bodies
- Regulation 2016/679 (General Data Protection Regulation), which is applicable for any processing of data by organisations external to the EU institutions and bodies
You must give your consent to the terms of this data protection statement if you want your Europass CV to be transmitted to the EURES portal and you have the right to withdraw your consent at any time. If you are a minor you must have the consent of your parents or legal guardians.
The information in this data protection statement is given pursuant to Article 13 of Regulation (EU) 2016/679 and Article 15 of Regulation (EU) 2018/1725.
The EURES portal provides information and e-services for the benefit of jobseekers interested in finding a job or other opportunities in Europe, employers and organisations interested in finding candidates from other countries as well as any citizen wishing to benefit from the principle of the free movement of persons.
The EURES portal CV database offers jobseekers the opportunity to publish their CVs/Job seeker profiles online and employers the opportunity to search for and view CVs/Job seeker profiles of potential candidates.
The EURES portal matching engine offers an automatic service matching job vacancies and CV/job seeker profiles using algorithms based on a number of criteria such as candidates' education, experience, skills, current and desired location, desired occupation etc.
Services available to jobseekers on Europass without registering on the EURES portal
- Jobseekers can transmit their CV to the EURES portal from the Europass platform.
- The CV will then be available for search and matching (as a CV uploaded directly on the EURES portal). Please note that it is only a copy of the data held in this system that will be transmitted to the EURES portal.
- You will not have an account created on the EURES portal and you can only modify or delete your data on Europass. See further Section 7 below.
Regulation (EU) 2016/589, "the EURES Regulation" (in particular Chapter III), is the legal basis for the processing of data that has been collected in accordance with this data protection statement. The EURES Regulation defines the purposes of the processing, namely to enable matching of job vacancies with job applications and CVs and sets out general conditions for the processing. Further provisions for the data processing, in particular with regard to the roles and responsibilities of the various parties involved in the processing are laid down in the Commission Implementing Decision (EU) 2017/1257.
The personal information that you as a jobseeker consent to transmit to the EURES portal will be used by the search and matching engine on the EURES portal and may be displayed, as further described in this data protection statement, as a result of successful matching and searches.
The information you include in your Europass CV will be transmitted to EURES so it is important to carefully design your Europass CV to only include information that you wish to be visible to the recipients specified in point 5 below.
Certain information will never be used for search and matching purposes even if it has been transmitted, but may be displayed in search and matching results.
- All information that you decided to include in the CV will be transmitted to EURES.
- Information stored in your Europass that you do not include in the CV for EURES will never be transmitted to the EURES portal.
- Data relating to the nationality, birth date or age, sex, disabilities, name and contact details as well as name and contact details of former and current employers will not be used for search and matching purposes but can be displayed.
Data is collected by Europass, operated by the European Commission, through the Europass CV editor. Europass users can choose to transmit their Europass CV to the EURES portal. This data protection statement aims at providing you with all the necessary information regarding the processing of your personal data so that you can decide and agree to the transmission of your CV from Europass to EURES.
Once the data has been collected it will be transmitted through "a single coordinated channel" to the EURES portal. For Europass the single coordinated channel is set up and operated under the supervision of the European Commission.
The data transmitted to the EURES portal is stored in a database located in the Data Centre of the European Commission (where the Europass database is also located). Access to the data, protected by authentication mechanisms, is provided either on the EURES portal or through EURES Member and Partner organisations via Application Programming Interfaces (APIs). The servers are located in the European Commission's Data Centre, where the application is hosted.
Access on the EURES portal
Information on job seekers' CVs seeker profiles is made available on the EURES portal, for searching, matching and display purposes, to employers registered and verified by the site administrator acting on behalf of the controller, and to staff working in EURES Member or Partner organisations.
Access via APIs
Data may also be made available to EURES Members and Partner organisations via API's. Where this is the case, information on job seekers' CVs can also be made available for searching, matching and display purposes on websites and via e-services provided by the concerned EURES Member and Partner organisations, to employers registered and verified by the site administrators of these services and to staff working in these EURES Member or Partner organisations. Further information on which EURES Members and Partners provide such e-services can be obtained from the controller, see section 9 - Contact information.
Terms and conditions of use for employers
Employers who want to access and further process your data, whether it is directly on the EURES portal or, when available, via e-services provided by a EURES Member or Partner organisation can only do so if they have agreed to and committed to comply with common terms and conditions for use, reproduced below.
The European Coordination Office for EURES, currently established within the European Commission’s Directorate-General for Employment, Social Affairs and Inclusion is the "controller" under Regulation (EU) 2018/1725. It is the body responsible for development, support and operation of the EURES portal and for the technical and organisational measures set up to ensure adequate security to personal data, and particularly the needed confidentiality and integrity. Development, support and operations of the system could be delegated to external companies or organisations acting as processor on behalf of the European Coordination Office.
Europass acts as a processor in collecting data from jobseekers, and transmitting it to the EURES portal.
As a jobseeker you are responsible for the quality of the data you provide. You can at any time access, modify, un-publish and erase your data. Further details are given below in section 7.
CVs transmitted to the EURES portal will only be stored and available there for 26 weeks or for as long as the original CV created in Europass remains available. If you unpublish your CV or withdraw your consent at any time then the data will be deleted from the EURES portal.
Daily backups of the EURES portal CV database are taken as a protection against data corruption, and hardware or application failure. Personal data contained in back-up copies is not disclosed unless used to restore the database and will in any case only be kept for a maximum of one month.
When your CV has been deleted or you have withdrawn your consent to transmit it to the EURES portal we will continue to store a limited set of data that has been anonymised and use it for research and statistical purposes. Data that is rendered anonymous in such a manner that the data subject is not or no longer identifiable is not considered as personal data.
The EURES portal is managed by the European Coordination Office for EURES, established within the European Commission's Directorate General for Employment, Social Affairs and Inclusion.
For any questions, complaints or other requests regarding the data transmitted to and processed on the EURES portal, please contact the controller at the following e-mail address: email@example.com
Europass, managed by the European Commission's Directorate General for Employment, Social Affairs and Inclusion, collects and transmits your CV to the EURES portal. Requests regarding verification, modification and deletion of data as well as restriction of processing and data portability should be addressed to Europass: EMPL-Europassfirstname.lastname@example.org
Complaints, in case of conflict, regarding the treatment of your personal data can be addressed to the European Data Protection Supervisor. For further information and contact details see: https://edps.europa.eu/data-protection/our-role-supervisor/complaints
This data protection statement may need to be changed from time to time. Users agree that they will be notified of such updates by e-mail and that their use of the EURES services after the effective date of the updated data protection statement constitutes their agreement to the updated terms. The updated terms will be effective as of the time of sending of the message unless a later date is stated in the e-mail message.