Specific privacy statement on personal data protection within the framework of an open competition

Within the framework of an open competition all personal data provided by candidates is dealt with in compliance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000. Under Articles 11 and 12 of this Regulation, EPSO provides the candidate with the following information:

Identity of data controller: Mr Gilles Guillard Acting Director of EPSO.

Purpose(s) of processing: to organise open competitions in order to select personnel in view of their recruitment by the European institutions; to administratively manage applications and the different stages of these open competitions; to manage and check the exploitation of reserve lists.

Data concerned:

  • Personal data allowing identification of the candidate (family name, first name, name at birth, date and place of birth, gender, number and validity date of identification document, national number, email address).

  • Information provided by the candidate to allow practical organisation of admission tests and all other tests (address, postcode, city, country, telephone numbers, languages for correspondence).

  • Information provided by the candidate concerning special needs.

  • Information provided by the candidate to allow appreciation of his/her eligibility against the admission criteria fixed by the notice of competition (citizenships, languages, diploma/training: year awarded, title, name of the awarding body, professional experience).

  • Motivation of candidate in applying for the competition.

  • Results of the admission, written and oral tests, including those taken at assessment centres, competency passport, data concerning the candidates' skills and competencies.

Obligatory or optional answers: all fields are obligatory by default. If they are not filled in, registration cannot take place. Optional fields will be indicated.

Legal basis: Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community (OJ 45, 14.6.1962, p. 1385), as last amended by Commission Delegated Regulation (EU) 2016/1611 of 7 July 2016; decision N° 2002/620/EC of the European Parliament, the Council, the European Commission, the Court of Justice, the Court of Auditors, the European Economic and Social Committee, the Committee of the Regions and the European Ombudsman of 25 July 2002 establishing the European Communities Personal Selection Office.

Recipients of data: The European institutions and /or the Community bodies, offices and agencies have access to the data of successful applicants in order to be able to offer them a post (they do not receive any information concerning disability, unless the candidate has given explicit consent to the transfer of such data). In case of an administrative complaint under Article 90 § 2 of the Staff Regulations and/or a judicial appeal to the EU Courts, also the Legal Services of the appointing authority concerned and/or the EU Courts. Staff of OLAF, IDOC, IAS and the Court of Auditors upon request, and limited to what is necessary for official investigations or for audit purposes. Information provided by the candidate concerning special needs will be stored exclusively in the accessibility cell of EPSO.

Processing on behalf of the controller with due respect of Article 23 of Regulation 45/2001: the Selection Boards, private companies.

Legality of processing: processing is necessary for the performance of a task carried out in the public interest on the basis of the Treaties (recruitment of personnel).

Date when processing starts: date of application.

Retention period: for on-line data, 12 months after the recruitment of the selected laureate or until the closing of the reserve list if the person has not been recruited. For unsuccessful candidates, on-line data are kept for 12 months after the closure of the candidate's last competition. Non-validated applications: 12 months after closing date. Paper files are filed and kept for 10 years.

Right of access and right to rectify data: by consulting their EPSO Account, each candidate can check their personal details and modify them on-line at any moment, with the exception of their first name, family name, family name at birth, their gender information, their date and place of birth and their citizenships, for which a formal request must be justified and sent in writing to EPSO via the Webform.

Up until the final validation of the application, it will still be possible for a candidate to modify all of his/her data in the application. After validation no data in the application form can be changed.

Candidates have the right to have recourse at any time to the European Data Protection Supervisor (edps@edps.europa.eu).

 

Specific privacy statement on personal data protection within the framework of the selection process of temporary agents

Within the framework of the selection process all personal data provided by candidates is dealt with in compliance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000. Under Articles 11 and 12 of this Regulation, EPSO provides the candidate with the following information:

Identity of data controller: Mr Gilles Guillard Acting Director of EPSO.

Purpose(s) of processing: to organise selection procedures of temporary agents in view of their recruitment by the European institutions and by other EU bodies and agencies.

Data concerned:

  • Personal data allowing identification of the candidate (family name, first name, name at birth, date and place of birth, gender, number and validity date of identification document, national number, email address).

  • Information provided by the candidate to allow practical organisation of tests (address, postcode, city, country, telephone numbers, languages for correspondence).

  • Information provided by the candidate concerning special needs.

  • Information provided by the candidate within the framework of this selection procedure to allow appreciation of the candidate's profile defined by the call for expression of interest (citizenships, education and training, professional experience, languages, commitments from the candidate to adhere to any security clearance, other details).

  • Individual information communicated to each candidate, via the EPSO Account, concerning the selection process, including results of the tests.

Obligatory or optional answers: all fields are obligatory by default. If they are not filled in, registration cannot take place. Optional fields will be indicated

Legal basis: Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community (OJ 45, 14.6.1962, p. 1385), as last amended by Commission Delegated Regulation (EU) 2016/1611 of 7 July 2016; decision No 2002/620/EC of the European Parliament, the Council, the Commission, the Court of Justice, the Court of Auditors, the Economic and Social Committee, the Committee of the Regions and the Ombudsman of 25 July 2002 establishing a European Communities Personnel Selection Office.

Recipients of the data: the department that requested the organisation of the selection procedure. In case of an administrative complaint under Article 90 § 2 of the Staff Regulations and/or a judicial appeal to the EU Courts, also the Legal Services of the appointing authority concerned and/or the EU Courts. Staff of OLAF, IDOC, IAS and the Court of Auditors upon request, and limited to what is necessary for official investigations or for audit purposes. Information provided by the candidate concerning special needs will be stored exclusively in the accessibility cell of EPSO.

Processing on behalf of the controller with due respect of Article 23 of Regulation 45/2001: the Selection Panels, private companies.

Legality of processing: processing is necessary for the performance of a task carried out in the public interest on the basis of the Treaties (recruitment of personnel).

Date when processing begins: date of application.

Time limit for the storage of personal data: a copy of the candidate's application file is stored and archived at EPSO for 10 years.

Right of access and right to rectify data: by consulting their EPSO Account, each candidate can check their personal details and modify them on-line at any moment, with the exception of their first name, family name, family name at birth, their gender information, their date and place of birth and their citizenships, for which a formal request must be justified and sent in writing to EPSO via the Webform.

Up until the final validation of the application, it will still be possible for a candidate to modify all of his/her data in the application. After validation no data in the application form can be changed.

Candidates have the right to have recourse at any time to the European Data Protection Supervisor (edps@edps.europa.eu).

 

Specific privacy statement on personal data protection within the framework of the selection process of contract agents

Within the framework of this selection procedure all personal data provided by candidates is dealt with in compliance with Regulation (EC) N° 45/2001 of the European Parliament and of the Council of 18 December 2000. Under Articles 11 and 12 of this Regulation, EPSO will provide the candidate with the following information:

Identity of data controller: Mr Gilles Guillard Acting Director of EPSO.

Purpose(s) of processing: to assist the European Institutions and where applicable, regulatory agencies with the selection of contract agents by providing them with a valid database of candidates, as recruitment is the responsibility of the Institutions concerned. Individual decisions at any stage of the selection process are sent to each candidate via their EPSO Account.

Data concerned: those of candidates registered for selection processes of contract agents.

  • Personal data allowing identification of the candidate (family name, first name, name at birth, date and place of birth, gender, number and validity date of identification document, national number, email address).

  • Information provided by the candidate to allow practical organisation of tests (address, postcode, city, country, telephone numbers, languages for correspondence).

  • Information provided by the candidate concerning special needs.

  • Information provided by the candidate within the framework of this selection procedure to allow appreciation of the candidate's profile defined by the call for expression of interest (citizenships, education and training, professional experience, languages, commitments from the candidate to adhere to any security clearance, other details).

  • Individual information communicated to each candidate, via the EPSO Account, concerning the selection process, including results of the tests.

Obligatory or optional answers: all fields are obligatory by default. If they are not filled in, registration cannot take place. Optional fields will be indicated

Legal basis: Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community (OJ 45, 14.6.1962, p. 1385), as last amended by Commission Delegated Regulation (EU) 2016/1611 of 7 July 2016; decision No 2002/620/EC of the European Parliament, the Council, the European Commission, the Court of Justice, the Court of Auditors, the European Economic and Social Committee, the Committee of the Regions and the European Ombudsman of 25 July 2002 establishing the European Communities Personnel Selection Office.

Recipients of data: the services in charge of recruitment within the Institutions and in regulatory agencies. In case of an administrative complaint under Article 90 § 2 of the Staff Regulations and/or an judicial appeal to the EU Courts also the Legal Service of the appointing authority concerned and/or the EU Courts.

Processing on behalf of the controller with due respect of Article 23 of Regulation 45/2001: the Selection Boards, private companies.

Legality of processing: processing is necessary for the performance of a task carried out in the public interest on the basis of the Treaties (recruitment of personnel).

Date when processing starts: date of application.

Retention period: a copy of the candidate's application file is stored and archived at EPSO for 2 years after the official end of a given profile specified in the Call or 2 years after the candidate's express request to withdraw his/her application from the database.

Right of access and right to rectify data: by consulting their EPSO Account, each candidate can check their personal details and modify them on-line at any moment, with the exception of their first name, family name, family name at birth, their gender information, their place and date of birth and their citizenships for which a formal request must be justified and sent in writing to EPSO via the Webform.

Up until the final validation of the application, it will still be possible for a candidate to modify his/her data. After this, only such personal data which allows for the identification of the candidate may be modified. However, for the so-called CAST Permanent selection procedures (identified by a title that starts with EPSO/CAST/P), it will always be possible for a candidate to modify his/her data, even after validation.

Candidates have the right to have recourse at any time to the European Data Protection Supervisor (edps@edps.europa.eu).

 

Specific Privacy Statement on personal data protection within the framework of the selection process of contract agents within CAST PERMANENT

In light of the specific nature of the CAST procedure, candidates' personal data are kept for the duration of the procedure plus the three years following its closure, unless the data owner expressly requests to have their data deleted earlier. In such cases, the data will be deactivated and rendered inaccessible in EPSO's IT systems upon receipt of the request; however, they will be retained in their deactivated state for a period of three years from the date of the deletion request, in order to allow EPSO to comply with any obligations that might arise in the context of judicial appeal procedures. After the expiry of this three-year retention period data will be deleted.



You may not create more than one EPSO account. Do not create a new EPSO account if you have one already. If you do not abide by this rule you will be excluded from the competitions/selection procedures you have applied for via those accounts.
By clicking below you agree to abide by this rule and acknowledge that you have been informed about the processing of your personal data, as described above.