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Reference Document Nr. 6: Toolkit for Capacity Development (2010)

The Toolkit for capacity development serves to support implementation of the European Commission’s strategy for reform of technical cooperation and project implementation units, which form part of the EC’s commitment to implement the Paris Declaration on Aid Effectiveness and the Accra Agenda for Action. This document has been developed under the coordination of the Unit for Quality of Delivery Systems with the support of the ‘Aid delivery method’ programme.

The approach and the tools have been designed to increase demand-orientation and effectiveness of capacity development support, including technical cooperation (TC). They are regularly used in training and workshops. They also provide guidance for assessing capacity and help partners to develop strategies and programmes for capacity development, particularly at sector level. They are thus complementary to the Guidelines on making technical cooperation more effective published by EuropeAid in March 2009 and to the Reference Document on Institutional assessment and capacity development (EuropeAid 2005).

The development of the tools started in 2006, following the publication of the EC’s reference document Institutional assessment and capacity development. The development of the tools has been a joint process between the European Commission (EuropeAid) and the Asian Development Bank. Drafts have in addition been presented in workshops for staff from around 15 bilateral and multilateral agencies, held in Brussels (December 2007) and Washington DC (March 2008). Individual tools have been field tested in the sector.


Part 1: Basics in capacity development 9
1.1. Capacity, capacity development and change         9
1.2. Capacity — an open systems approach           9
1.3. Assessing organisational performance           11

1.4. When is CD and change likely to happen?   11
1.5. Drivers of change                        12
1.6. Change processes and change management     12
1.7. Vision and design of CD processes                   13

Part 2: Using the tools                       15
.1. Overview of the tools                             15
2.2. Using the tools under different country circumstances 16

Tool 1: Quick scanning matrix and process checklist          18
Tool 2: Assessing organisational capacity                          23
Tool 3: Partners’ roles in CD processes                            29
Tool 4: Setting the stage: mapping sector and governance actors 33
Tool 5: Political economy and stakeholder analysis           37
Tool 6: Change management                                               45
Tool 7: Sequencing and scoping of CD and reform          50
Tool 8: Logical design of CD processes and support to CD       56
Appendix: Guide for preparing terms of reference for capacity assessment          61

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Coralie Mugerin
12 February 2013

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