Group info


Capacity4dev is a growing online community for development practitioners. Through the provision of innovative tools, provides a forum for members to share ideas and expertise. was originally set up to support a comprehensive reform, called the Backbone Strategy on "Reforming Technical Cooperation (TC) and Project Implementation Units (PIU)", launched in July 2008. However, following its success and high adoption levels among development practitioners, the platform has since expanded its thematic scope to cover most of the development aid and cooperation sectors of activity.

Content on the site is either publicly accessible or restricted to certain member profiles; only registered members are able to contribute materials and interact (such as launching discussions, uploading materials, commenting, and contacting other members).

Closed collaboration spaces with restricted access areas are also offered, facilitating exchange and collaboration on draft documents and sensitive issues, among selected members. Contents and views exchanged in these groups are not accessible to the general public but are accessible to the team managing, supervising the good use and functioning of the site.

The site is addressed mainly to Development experts and practitioners from European institutions (DEVCO and other Commission DG’s, European Union Delegations, and other EU Institutions), Donors, Member States, NGOs, beneficiaries and representatives from civil society, academia and the private sector), but it can be accessed and used by anyone.

The data collected through the registration form will allow for the provision of advanced services to registered users and facilitate community building, collaboration and exchange among peers. 


What personal information do we collect, for what purpose and through which technical means?

Identification Data are collected through the registration form on

Registration Form (Compulsory fields are marked by a *)

Account Information: this information is kept strictly private and is not accessible by users of the site.

Identification Data are collected through the registration form on

Registration Form (Compulsory fields are marked by a *)

Account Information: this information is kept strictly private and is not accessible by users of the site.

  • User nameThe nickname you would like to use for your account *
  • Email *
  • Password, Confirm Password *


User Information: This information is public on the site

  • First name *
  • Last name *
  • Job title
  • Name of organisation *
  • Type of organisation *
  • Country (you are based in) *


Public Profile: This information is public on the site

  • About you
  • Topic(s)/sub-topic(s) of expertise
  • Topic(s)/sub-topic(s) of interest
  • Regions and Countries of interest
  • Profile picture


You can decide to be contacted or not by other members, using the personal or group message services (your e-mail is kept confidential in all exchanges)

You can decide to receive a monthly newsletter

By clicking "Submit" you acknowledge that I have read and agree to the Terms and Conditions of


The purpose of the data processing is:

  1. To offer personalised services to registered users: (allowing for targeted access to contents, filtering based on interests and expertise, notification subscriptions, and so on). We reserve the right to send occasional messages for important updates to all our members who have signed up to capacity4dev.

  2. To facilitate and enhance exchange and collaboration among peers in the Development Community by providing networking opportunities. If they so whish, users with specific expertise or interest on a specific field of Development, will be visible to others as such, allowing other users with similar interests to get in touch with them or invite them to specific events they might be interested in.

Technical information

Capacity4dev stores the following information on its server:

  • The firewall keeps track of the network traffic, information like user's IP address are recorded;

  • The standard log facility on the Internet Information Server (web server) is on and collects the usual log file info;

  • On the database, the information stored is the Server Variables and the login & the sha1 hash of the password attributed to the user and used to access the application. The clear text of the password is not visible to anyone not even the system administrators.


To make this site work properly, we sometimes place small data files called cookies on your device. Most big websites do this too.

What are cookies?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, and font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

How do we use cookies?

A number of our pages use cookies to remember:

  • your display preferences, such as contrast colour settings or font size

  • non-identifiable data such as browsing behaviour within a session, to help us better understand member’s behaviour so we can increase the level of service  

  • Which Group a visitor is requesting access to when entering a combined workflow to register jointly to the platform and the specific Group

  • to remember if you have agreed to our use of cookies on this site

Cookies are also stored by Europa Analytics, the corporate service which measures the effectiveness and efficiency of the European Commission's websites on EUROPA.

Enabling these cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You can delete or block these cookies, but if you do that some features of this site may not work as intended.

The cookie-related information is not used to identify you personally and the pattern data is fully under our control. These cookies are not used for any purpose other than those described here.

How to control cookies

You can control and/or delete cookies as you wish – for details, see You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.

You can easily accept or reject the cookies on this site by selecting either of the following links: OK I agree / No, give me more info.


3. Who has access to your information and to whom is it disclosed?

The User profile is visible to all users, but Account information is kept private.

Users can modify their preferences through their profile or within notifications.

All users of the platform agree not to disclose, publish, transfer or provide direct links to any Personal Data found on the Capacity4dev platform to any third party, unless explicitly approved by the person(s) concerned.


4. How do we protect and safeguard your information?

Capacity4dev is hosted at the European Commission’s Directorate General for Informatics (DIGIT). Data will be handled by a webserver using Drupal 7.

Patches and updates are regularly installed by the IT team to keep the servers protected against intrusion and malicious access. The database is installed in a secure server room to which only a strict number of persons have access. The server room is protected by fire detection - and intrusion detection systems

A firewall protects access to the servers. A contract of maintenance is established with the HP provider.

An Anti-virus solution, providing protection from viruses, worms, Trojans and other malicious codes is installed on the servers


5. How can you verify, modify or delete your information?

You can access, check, modify, update your personal profile online yourself. You can also delete your account altogether the same way.

To ensure the consistency of the platform and the coherence of its content, your contributions and comments will be kept on the platform in case of an eventual deletion of your profile. 


6. How long do we keep your data?

Personal Data along with the user account will be kept on the site as long as the account is active and there was no request made by the user to remove the account from the system. In case of inactive user accounts, after 2 years of continuous inactivity and following an un-replied e-mail notification from the administrators of the system, the user account can be deleted, along with the profile and personal data provided.


7. Contact Information

You have the following means to address questions or complaints to the European Commission concerning privacy policy:

The first level of contact is the functional mailbox, which is managed by the Capacity4dev support team, including staff from EuropeAid Unit 05, charged with the controller's responsibility. The controller unit ensures that the transfer and processing of personal data is performed within the Data Protection constraints established by Regulation (EC) No 45/2001.

You can also contact us through the contact form available on the site.

The Commission Data Protection Officer ensures that the provisions of the Regulation EC 45/20011 are applied and advises controllers on fulfilling their obligations (see art. 24 of the Regulation).

For all the Institutions, the European Data Protection Supervisor will act as an independent supervisory authority (see art. 41 to 45 of the Regulation). Data Subjects have the right to have recourse at any time to the European Data Protection Supervisor. Contact:

Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data