How to start a group
Groups are communities or work spaces that allow online collaboration and exchanges. If you would like to create a new space, we recommend you first check to see if there is not already an existing Group that deals with your topic or region. Groups can be seen by anyone visiting the site, restricted to certain organisations, or private (more on Group permissions).
To create a Group, follow these quick steps:
- Select the Create a Group link on the GROUPS page
- Complete and submit your Group details
- You will receive an e-mail to confirm your submission
- Your request will be treated by the Capacity4dev team
- You will receive an e-mail with a decision
- If your request is approved: your Group will enter into Draft status
- You can find detailed guidance on managing groups in a dedicated restricted space (contact us for details)
Detailed steps
Select the Create a Group link on the GROUPS page
Complete and submit your Group details
Group name: we recommend something short and simple. The name of a group will automatically be translated into a path for your Group's URL (to select a shorter path, click Edit).
Group Access: determine who can view your Group and its contents. Privacy Settings: Only Public and Restricted Groups will display moderation settings. Select Open to allow members to join your group without your approval. Select Moderated if you would like members to request membership approval before joining your group.
For restricted Groups: * e-mail domains should be written without the @ sign (ex: diplobel.fed.be) and should be separated by a space.
Description: Add a description to explain what your Group is about. The description will appear on your Group's Home, as well as in the GROUPS page and on search results. If you want to add a different summary in lists, click show summary
Group Tagging: You can select up to three Topics (and unlimited sub-topics) and up to three Regions (and unlimited countries) to define your Group's main focus.
Group Banner: Upload a banner image (min. size: 940 x 300 pixels | max size: 2 MB) that will be displayed on your Group's Home. Whenever adding an image, we recommend you add an alternative text and title for accessibility purposes.
Group Thumbnail: add a thumbnail image (min size: 60 x 60 pixels | max size: 512 KB) that will be displayed on all list views (related Groups), as well as the GROUPS page and on search results.
Message to site administrator: you can indicate the purpose of your group, you objectives, and any other details.
Group welcome message: add a personalized message that will appear in the notification sent to all new group members.
When you're ready, press the Request button. Your Group is now saved under the Requested status (more on Group statuses).
What happens next?
You will receive a notification to confirm the creation of your Group. As soon as your Group has been reviewed by one of the site administrators, you will receive a notification to inform you of their decision.
Group permissions
| Access |
Who can view? |
Moderated? |
Membership? |
|---|---|---|---|
| PUBLIC | Anyone: both Capacity4dev users and guest visitors | no | anyone can join; Group members can invite others |
| yes | anyone can request membership; only Group admins can approve or invite others | ||
| RESTRICTED | Authenticated Capacity4dev members that belong to defined organization(s) and/or specific e-mail domain(s) | no | restricted Capacity4dev users can join; Group members can invite others |
| yes | restricted Capacity4dev users can request to join; only Group admins can approve or invite others | ||
|
|
Group members only | yes | only Group admins can invite others |