ROM Coordination

Commission services lead the process of implementation and delivery of ROM services. In particular, Units DEVCO 04 – Evaluation and Results, and NEAR A4 – MFF, Programming and Evaluation, are responsible for the ROM system and for the operational management of the ROM contracts. They are the ROM Coordination Units.

In support to the ROM Coordination Units, a Quality Assurance Contractor (QA) is responsible for assessing the quality of deliverables provided by the ROM Contractors (ROM reviews only) and making recommendations for improvement. The ROM Coordination Units in both DEVCO and NEAR benefit from technical assistance from other external Contractors, which can be involved to different extents in the coordination and the methodological supervision of the ROM system and in learning activities. The operational managers of the ROM contracts and the consultants involved in the ROM coordination form the ROM Coordinating Teams.

The role of the ROM Coordinating Teams includes:

• The overall coordination of the ROM system, including launch of the exercise, approval of planning, approval of Experts, deviations from standard procedures and ad hoc services;
• Taking the lead in all methodological and learning issues related to the ROM services, in close cooperation with representatives of thematic and geographic units;
• Managing the quality assurance of all deliverables, including through the steering of the dedicated contract and through the implementation of corrective measures.

The ROM Coordinating Teams organise regular meetings with ROM Contractors to clarify and, if necessary, adapt the rules of the ROM system described in the ROM Handbook.Here

The ROM Coordinating Teams liaise with Headquarters Units and Delegations receiving ROM missions and remote services and with OMs and Monitoring and Evaluation (M&E) Focal Points. They intervene in case of serious disagreement between a Delegation or Unit and a ROM Expert/ROM Contractor on the findings presented in a ROM report. In such a case, additional QA services may be requested.