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Slovenia

Staff

Updated 04/2010

Legal requirements

The legislation which regulates staff management includes various acts.

Conditions of Employment

Both social partners will sign an agreement on the wage adjustment method and reimbursement of expenses related to work and other personal income of workers.

 The Minimum Wage Act defines a minimun wage per month. Since 1 March 2010 the minimum wage has been gross € 734.15 and net € 562.00.

 Full-time employment means at least 36 and no more than 40 working hours per week. .

 A worker who retires shall be entitled to severance pay in the amount of at least two average monthly wages during the last 3 months.

The employees have right to strike as laid down in detail in the Strike Act    .

The rights of workers to participate in management are regulated by:

Employment Contracts

The relationship between the employer and employee shall be regulated by a contract.   There are various contracts, but the most common are gainful employment contracts on a full-time or part-time basis, which may be concluded for an indefinite period of time or under certain conditions for a defined period.

 A Jobbing Contract is a contract between a worker, who undertakes to carry out a certain job, and the Employer, who undertakes to pay for this job.

 A Management contract is a contract under civil law which presents a basis for a manager/director to exercise the functions of company's manager, although he is not an employee of that company.

In accordance with the Occupational Safety and Health Act, the employer is among other things obliged to provide for periodical medical examinations of the employees.

Employment of foreigners

The employment of foreigners is regulated by the Employment and Work of Foreigners Act .

Foreign workers from European Union Member States and from Norway, Liechtenstein, Iceland and Switzerland do not need a work permit, as they enjoy the same rights and obligations as national workers. The employer must register the employed foreign worker within 10 days from commencing work.

There are minimum social rules to follow, especially about non-discrimination, gender equality and health and safety.

Administrative procedures

Commencement and termination of the employment contract

The commencement and the termination of the work is defined by the Employment relationships Act.         

The information and forms relating to employment are on the Website of the Employment Service of Slovenia (ZRSZ). At the latest 8 days before employment, the employer who recruits workers has to report the vacancies personally, by post or electronically, to any office of the Employment Service of Slovenia (ESS), using form PD-1.    The employer needs a certified form PD-1 to register the worker for the obligatory insurances before commencing work.

Information on regulations and forms relating to employment are available electronically on the e-Services Website of the ESS:

The employer is obliged to register the worker for the obligatory pension, invalidity, health and unemployment insurance. Registration must be done using form M-1, directly or by post, at the registration/deregistration office of the Health Insurance Institute of Slovenia, no later than 8 days from the commencement of work.

The Employment Relationships Act also regulates the termination of an employment contract which may be done on the basis of a 'notice of termination of the employment contract' by the worker or by the employer. The employer may terminate the employment contract by regular notice or by extraordinary notice, if the worker is acting in breach of obligations deriving from the employment contract or for some other reason.      The deregistration will be done on form M-2 at the HIIS (ZZZS).

Social security contributions

The employers may apply for or cancel the social insurance for their employees through the e-uprava (e-Administration) Web portal.

 The e-VEM Web Portal is the OSS portal which offers to employers access free of charge to the forms for social insurance and for recording in the Court- or Tax Register.

Employers are liable to pay the social security contributions relating to the gross amount of the wage or the wage compensation in accordance with the regulations on employment relationships.

Reimbursement of wage contributions

An employer who employs an unemployed person with a high level of education, who is younger than 26 and is registered with the Employment Service, shall be entitled to a reimbursement of the wage contributions. For this purpose the employer has to file with the Employment Service an employment contract concluded with that person.    The Employment Service will check the Contract and issue the certificate, which must be enclosed with the employer's documentation, which must include designation of the time-period of employment, and submitted to the Tax Administration of the Republic of Slovenia together with the application for the reimbursement of the paid wage contributions.

The forms for the reimbursement of wage contributions are available on the e-VEM Web Portal .

Work permits for foreign workers

You must apply for a work permit if a foreign worker is not from the European Union Member States or from Norway, Liechtenstein, Iceland and Switzerland. All information is available on the State Portal of the Republic of Slovenia.

A foreign worker must fill in the prescribed form of application for a work permit and file it with the Employment Service of Slovenia.

 The registration of employment for a foreign worker is a mandatory condition and it is valid for all foreign workers who are employed to work in Slovenia.

The responsible person for the registration of a foreign worker is:

  • the employer who concluded the employment contract or some other type of contractual relationship;
  • a foreign employer, who sent his employee to work in Slovenia;
  • a self-employed foreigner.

For the employment of foreign workers who are not from the EU, EEA or Swiss Confederation, special forms must be filled in, and they are available on the Employment Service of Slovenia websites:

Keeping Records

 The Labour and Social Security Registers Act (ZEPDSV)  lays down the types and contents of the 'records of persons' in the field of labour and social security, the manner of data collection, manner of entry in registers and integration of records.

Termination

The  employment contract may be terminated within the period of notice on the basis of a 'notice of termination of the employment contract' by the worker or by the employer. The employer may terminate the employment contract by regular notice or by extraordinary notice, if the worker is acting in breach of obligations deriving from the employment contract or for some other reason. If the notice of termination is given by a worker, the period of notice is at least 1 month and no more than 3 months.  If the notice of termination is issued by an employer, the period of notice is at least 30 days and no more than 120 days, depending on how long the worker was employed.

Resources

 The vacancy may be published on the Internet, which is where you also can look for potential employees.

The information and the forms relating to employment are available to the employers and employees on the Employment Service of Slovenia (ZRSZ) Website.

Assistance for searching information relating to the basic rights and obligations within employment relationships is available on the Ministry of Labour, Family and Social Affairs.

In addition, the Ministry offers useful information about the employment and work of foreign workers.

EURES, the European job portal, offers employers information and support on recruiting across the EU. As well as assisting jobseekers, it helps entrepreneurs find workers from across the EU. In border regions, EURES provides information on cross-border commuting and helps workers and employers with problems that may arise.

Help & advice

Help & advice

The Managers' Association offers information and consultancy for a company's management staff. A specimen of the Personnel Management Agreement is also available, among other things. Information on the rights and obligations of employers and educational services is available from the Slovenian Employers' Association ; members of management and supervisory boards can obtain professional help for obtaining information and knowledge from the Slovenian Directors' Association (SDA).

SOLVIT helps businesses deal with problems that arise when national authorities wrongly apply EU market rules.

E-mail a business organisation near you

The EU runs a network (Enterprise Europe Network) of local business organisations in most European countries that may be able to help you.

Choose your country and town and enter your enquiry below.

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