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Reporting formalities for ships

This directive aims to simplify and harmonise the administrative procedures applied to maritime transport by establishing a standard electronic transmission of information and by rationalising reporting formalities for ships arriving in and ships departing from European Union (EU) ports.


Directive 2010/65/EU of the European Parliament and of the Council of 20 October 2010 on reporting formalities for ships arriving in and/or departing from ports of the Member States and repealing Directive 2002/6/EC.


This directive applies to the reporting formalities * applicable to maritime transport for ships arriving in and ships departing from ports in European Union (EU) countries. Every EU country must ensure that the reporting formalities at their ports are requested in a harmonised and coordinated manner. The master, or any other person duly authorised by the operator of the ship, must provide the competent national authority with notification, prior to arriving in an EU port, of the information required under the reporting formalities.

Electronic transmission of data

EU countries shall accept electronic reports via a single window as soon as possible and, at the latest, by 1 June 2015. The single window will be the place where all information is reported once and made available to various competent authorities and the EU countries. EU countries must ensure that information received in accordance with reporting formalities is made available in their national SafeSeaNet systems and make available parts of such information to other EU countries via the SafeSeaNet system.

EU countries shall accept FAL forms for the fulfilment of reporting formalities and they may still accept information provided in a paper format until 1 June 2015.


Ships which are within the scope of Directive 2002/59/EC and which operate between ports situated in the customs territory of the EU, without coming from, calling at or heading towards a port outside the EU, are exempt from the obligation to provide the information.

This directive repeals Directive 2002/6/EC from 19 May 2012.

Key terms used in the act
  • Reporting formalities: the information, set out in the annex to this directive, which must be provided for administrative and procedural purposes when a ship arrives in or departs from a port in that EU country.


ActEntry into forceDeadline for transposition in the Member StatesOfficial Journal

Directive 2010/65/EU



OJ L 283, 29.10.2010

Last updated: 14.04.2011
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