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Successful candidates: what to expect?

Reserve lists

EPSO provides the EU Institutions with a list of successful candidates and their CVs in electronic format. At the same time, EPSO establishes the recruitment quota per Institution, i.e. it determines how many successful candidates on the list may be recruited by each Institution based on the needs they expressed prior to publication of the competition, and on the number of available successful candidates. As a general rule, the quota is lifted three months (or six months in the case of some specialists) after the publication of the reserve list, and institutions can then recruit freely. Quotas may be extended up to six months for generalist profiles, and up to one year for specialists.

Reserve lists constitute a pool of potential recruits which is, in general, initially valid for about one year. The validity of reserve lists may be prolonged by EPSO according to the needs of the Institutions. Being on a reserve list does not guarantee you recruitment by the Institutions.

EPSO does not intervene any further in the recruiting of candidates, at this stage the lead is taken by the Institutions.



The Institutions receive the EPSO reserve lists and check the profiles of the successful candidates in order to identify those who best match their needs, in terms of education, professional experience and language skills, etc. EPSO operates a system of 'flagging' successful candidates to reflect their availability. The status of each candidate on a reserve list is visible to all other Institutions as well as to the candidate concerned.



As job opportunities arise, Institutions contact their flagged candidates for interview and depending on the outcome, may make a formal job offer. For practical reasons, you may also be asked to undergo a medical examination at this stage, which is required before any decision can be taken on appointment. Should you not fulfill an Institution's needs, you are again made available for consideration by other Institutions, i.e. the "flag" is reset to re-activate  your availability.


What you should do

Of crucial importance is that you upload and regularly update your CV in your EPSO Account (see the CVs tab next to "Applications" and "Personal data"). This CV will automatically be made available to all recruiting institutions. There is no need to send them your CV personally.

You can check whether you have been flagged by an Institution. If so, you may not contact another Institution to solicit a job or an interview during the period that flag is set. You may also check your status on the reserve list at any time by clicking on: "Your status on the reserve list", published in your EPSO account about one month after the end of the competition. The date of this message remains unchanged, but the information inside this message is updated every time there is a change in your status.


What the Institutions will do

Flagged candidates are essentially reserved for a short period (up to 2 months) by the Institution who set the flag. At the end of that period, should no recruitment offer have been made by this Institution, the flag is removed and the successful candidate is made available once again for other Institutions to consider.

The process of flagging first and foremost reflects the recruitment needs of the Institutions. That is why your personal preference of which institution to work for cannot always be taken into account. All Institutions need staff in numbers commensurate to their size and missions. It may be the case, therefore, that you wish to work for a particular Institution, but will in fact be chosen by another. You have the right to refuse an offer that you consider unsuitable, but there is no guarantee that a new offer will be made. Please be aware that if the refusal is found unjustified, a comment may be added to your file.

Recruitment contacts in the Institutions